Trustees Agenda – July 13, 2019

Village of Dering Harbor Trustees’ Meeting
July 13th, 2019, 9am

I. Attendance

II. Meeting called to order

III. Village Election Results: (both two-year terms ending in 6/2021):

Ari Benacerraf, Trustee;
Clora Kelly, Trustee; both garnering 33 out of 37 total votes.
The proposition to move the voting day to the Friday of Memorial Day Weekend also passed with 33 voting for, 3 against, and 1 blank.
So election day for the Village in 2020 will be Friday, May 22nd.

IV. Review and approval of the minutes of the June 8th meeting

V. Organizational resolutions:

A. Appointment of Karen Kellsey as Deputy Mayor
B. Resolution for the appointment of Village officers and officials as follows:

Village Clerk, Treasurer, and Records Access Officer: Vicki Wesslek
Village Attorney: Wayne Bruyn, Esq.
Commissioner of the Water Department: Interim management agreement with the Suffolk County Water Authority
Village Fire Marshall and Code Enforcement Officer: Arthur Bloom
Village Waterways Commissioner: Clora Kelly
Agent for Mailing Notice of Claim: Village Clerk Vicki Wesslek
Village Auditors: Nawrocki Smith LLP
Village Accountant and book keeper: East End Accounting Services Corp.
Building Inspector: George Butts

C. Resolution determining the cost of bonding Village Officers to be a Village expense
D. Resolution waiving requirement for the Mayor and Trustees to post an undertaking
E. Resolution designating Bridgehampton National Bank as the official Village bank
F. Resolution designating the Shelter Island Reporter as the official Village newspaper
G. Resolution setting dates and times of regular monthly meetings and adopting the rules of the open meetings law. (The 2nd Saturday of every month: 8/10, 9/14, 10/12, 11/9, 12/14, 1/11, 2/8, 3/14, 4/11, 5/9, 6/13)
H. Resolution establishing procedures for the setting and notification of a special meeting
I. Resolution adopting Roberts Rules of Order as the official procedure of the Board
J. Resolution adopting the Village investment policy
K. Resolution adopting the Village procurement policy
L. Resolution authorizing payment of certain claims prior to audit
M. Resolution setting the Date of the 2020 organizational meeting to be June 13th, 2020
N. Appointment of Meredith Jenkins as Chair of the ZBA for a one-year term
O. Appointment of Mickey Kostow as Chair of ARB for a one-year term
P. Appointment of Alex Jackson as ZBA member for a five-year term.
Q. Appointment of Bob Ruttenberg to the Planning Board for a five-year term
R. Appointment of Bob Ruttenberg as Chair of the Planning Board for a one-year term
S. Appointment of ARB member for a 3-year term

VI. Old Business

VII. Ways and Means: Treasurer’s Report prepared by East End Accounting Services

A. Bank reconciliation
B. Resolution to approve the abstract/bills to be paid
C. Resolutions on budget
D. Resolution on creating a Petty Cash Fund
E. Update on taxes received

VIII. Water Works Report from Patrick

IX. Update on water ways issues from Clora; resolution

X. Resolution re: student intern Jasper Yang for part time work at the hourly rate of $15 an hour

XI. Status of Litigation and FOIL requests

XII. New Business

XIII. Discuss potential law allowing for alternates to our boards

XIV. Renewal of Tree and Turf Works, Inc. Contract

XV. Executive Session, litigation matters

XVI. Date for Next Meeting – Saturday, 18th of August 2018 at 9:00 a.m.

XVII. Motion to Adjourn