AGENDA
VILLAGE OF DERING HARBOR BOARD OF TRUSTEES
4 November, 2017
10:00 AM
TRUSTEE’S MEETING (Final*)
I. Meeting called to order
Mayor’s Opening Comments
(1) Underground electricity legislation, East Hampton, Southampton.
(2) Oyster development proposal using CPF funds, Southampton.
(3) CPF funds county-wide up 4%.
(4) Cesspools in Suffolk County phased out.
(5) NY State Constitutional Convention proposal on ballot.
II. Review and Approval of the Minutes (forthcoming) of the 14 October 2017 meeting
Motion to adopt minutes by:
Motion seconded by:
In Favor:
Against:
III. Old Business (Motion to Open Old Business)
Motion to adopt by:
Motion seconded by:
In Favor:
Against:
(1) RESOLUTION TO SCHEDULE PUBLIC HEARING ON A LOCAL LAW ESTABLISHING A SIX (6) MONTH MORATORIUM ON THE PLANTING OF HEDGES AND SCREEN PLANTING ALONG STREET LINES AND PROPERTY LINES (see attached addendum)
(2) RESOLUTION TO SCHEDULE PUBLIC HEARING ON A LOCAL LAW AMENDING §4-408 (HEIGHT OF VEGETATION) OF THE ZONING LAW TO CLARIFY AND ENHANCE CORNER CLEARANCE REQUIREMENTS WITH RESPECT TO VEGETATION AND STRUCTURES (see attached addendum)
(3) RESOLUTION TO SCHEDULE PUBLIC HEARING ON A LOCAL LAW AMENDING §4-420 (FENCES) OF THE ZONING LAW TO ESTABLISH STANDARDS FOR STRUCTURAL FENCES AND REPEAL DUPLICATIVE REVIEW BY THE BOARD OF TRUSTEES AND ARCHITECTURAL REVIEW BOARD UNDER §4-420 AND §10-106(c) (see attached addendum)
IV. Ways and Means (Financial Report and Review of Invoices)
(1) October disbursement report for review.
(2) Operating Statements, Period Ending 31 October 2017.
(3) Forecast Fiscal 2018 versus Fiscal 2018 Budget versus Actual Fiscal 2017
(4) Budget FY 2019 in process.
(5) Vendor draft signature pages for certificates of insurance.
(6) New Dell computer and printer for Village.
V. Water Works Report (Current System Usage and Tank Upgrade Status)
(1) Summary of Current Status, Schedule of Water Usage, test results.
(2) Water Operator
(3) Proposed tank purchase options:
(a) Sign proposed contract with costs as high as $738,000.
Current projected costs: Tank $500k
Engineering $88k
Electrical $150k
Total $738k
Plus, pass attached bond resolution raising authorization for Village debt from $600,000 to $800,000, $200,000 as a market-rate note. (Existing $600,000 is interest free as part of Storm Mitigation Loan and can only be used for a stand- alone tank capable of supplying water during a storm including generator. EFC will not authorize this note for hydro-pneumatic tanks.) 30-year amortization. First payment due 2021.
(b) Consider two alternate hydro-pneumatic tanks at 20,000 gallons each for $150,000 using market-rate debt.
Plus, pass bond resolution for a $200,000 market-rate note. (No need for existing $600,000 note.)
VI. Village Roads and Maintenance Report
(1) Yoco Road drywell installation to start week of 10 November.
(2) CHIPS Website: https://www.dot.ny.gov/programs/chips
VII. Report from MS4 committee and annual DEC filing update.
(1) Need a volunteer to serve on the committee.
VIII. Report from Village Greens and Improvement committee.
No report
IX. Planning Board Review
(1) Application for curb cut, parking, trailhead signage, hunting signage on the east side of Manhanset Road accessing Mildred Flower Hird Preserve.
X. Zoning Board of Appeals (ZBA) Review
No report
XI. Architectural Review Board (ARB) Review
No report
XII. Community Reports
(1) Shore Road Naming Committee, Jim Goldman, chair.
(2) Water Advisory Committee, Albert Dickson, chair.
(3) Resident Comments.
XIII. New Business (Motion to Open New Business)
Motion to adopt by:
Motion seconded by:
In Favor:
Against:
XIV. Date for Next Meeting – Saturday, 5 December 2017 at 10:00 a.m.
XV. Motion to Adjourn